GOVERNANCE
Corporate Governance
Policy and Approach
- We recognize that ensuring sound management practices and transparency, along with improving efficiency, directly contributes to increasing corporate value and shareholder value. We believe that establishing robust corporate governance is a fundamental requirement for gaining the trust of our shareholders and other stakeholders, as well as earning the trust of society.
Promotion Structure
- The promotion structure is described in the Corporate Governance section above. Other related materials are as follows.
Compliance
Policy and Approach
- The NIPPON KANZAI Group executes operations based on the “Code of Corporate Ethics and Conduct” and in accordance with compliance rules, information security policy, information protection policy and other rules that we have set. We strive to avoid raising suspicions or distrust from society and aim to be a trusted group of companies.
- We have established a separate basic policy on preventing bribery and corruption. Additionally, we conduct employee education through compliance enhancement training and by incorporating it into monthly e-learning themes.
Basic Policy on Preventing Bribery and Corruption
The NIPPON KANZAI Group conducts sound and transparent management and will not engage in any acts that undermine corporate trust, such as corruption or bribery. We will build sincere relationships with our stakeholders and thoroughly ensure that our actions do not raise suspicion or distrust from society. To achieve this, we strictly adhere to the following items:
- Prohibition of offering, soliciting, or accepting bribes
- Prohibition of all forms of corrupt practices, including money laundering, embezzlement, and insider trading
- Prohibition of entertainment, gifts, or improper transactions with public officials and equivalent persons
- Prohibition of improper transactions and bribery with persons other than those listed above
- Maintenance and operation of organizational structures to prevent bribery
Examples of Initiatives
Risk Assessment
- We appoint external accounting auditors and strive to ensure corporate transparency and reliability. Furthermore, for significant transactions such as M&A, we conduct due diligence through external experts and internal project teams to confirm the absence of misconduct including money laundering, embezzlement, and insider trading.
- The Group conducts risk identification and monitoring evaluations for both ongoing and sudden risks arising in business activities through the Risk Management Committee. We formulate response policies based on risk assessments submitted by each business division and implement initiatives to address them.
- In the building management business, we conduct regular safety patrols after the start of contracts to identify hazardous areas and implement accident prevention measures. (NIPPON KANZAI, NIPPON KANZAI ENVIRONMENT SERVICE, Three-S, JAPAN HOUSING MANAGEMENT, OKINAWA NIPPON KANZAI)
Reporting
- We have established an external reporting channel (within an external law firm) and an internal channel as whistleblower reporting channels to receive reports on violations of laws and regulations, labor conditions, work environments, harassment, and other issues.
- We conduct training programs for managers, including new manager training, evaluator training, and executive training. These programs cover required roles and skills, how to handle issues when they arise, and other matters.
Training
- We conduct compliance training for all employees, including officers and managers. In addition to compliance reinforcement training twice a year, we spread awareness through monthly e-learning courses and mini-tests. (NIPPON KANZAI Holdings, NIPPON KANZAI)
| Initiative themes (examples) |
|---|
| Power harassment, maternity harassment, sexual harassment, diversity, mixing business with personal affairs, insider trading, cyberattack awareness, Act against Delay in Payment of Subcontract Proceeds, etc. to Subcontractors, etc. |
- We conduct regular training sessions for the Purchasing Department as well as sales representatives, client service representatives, secretariats, and others to build appropriate relationships with our clients and business partners. (NIPPON KANZAI)
| Initiative themes (examples) |
|---|
| Civil Code (duty of care), Act on Prohibition of Private Monopolization and Maintenance of Fair Trade, Act on Elimination and Prevention of Involvement in Bid Rigging, etc. and Punishments for Acts by Employees that Harm Fairness of Bidding, etc., Construction Business Act and licensing status of our company, Labor Contracts Act, Labor Standards Act, Industrial Safety and Health Act, etc. |
Privacy Policy
Approach
- The NIPPON KANZAI Group complies with the Act on the Protection of Personal Information. We properly collect, use and provide personal information of clients and others involved in the business, while managing the information in a safe and up-to-date conditions. In addition, we handle our employees’ personal information as carefully as we do with clients and relevant parties.
Examples of Initiatives
- The NIPPON KANZAI Group has established a personal information protection policy and privacy policy, and we strictly ensure that we obtain prior consent when acquiring client information.
- We have obtained the Privacy Mark certification based on the “Guidelines for Establishing and Operating a Personal Information Protection Management System for the Privacy Mark,” which complies with Japan Industrial Standard “JIS Q 15001: Personal Information Protection Management System.” We strive to ensure the proper handling and protection of personal information through the establishment of a security management system, continuous internal audits, and improvement activities. (NIPPON KANZAI, Three-S, JAPAN HOUSING MANAGEMENT, NS Corporation, NEOTRUST)
- We have obtained the Privacy Mark certification that complies with Japan Industrial Standard “JIS Q 27001 Information Security Management System (ISMS).” (NS Corporation)